Overview
Location: Charlotte, US
Department: Operations
SPG Dry Cooling is a leading full-line and full-service air-cooled condensers manufacturer. For more than a century, we have provided exceptional quality equipment and service to power generation and industrial plants in coal, oil & gas, cogeneration, biomass, solar and geothermal applications worldwide. With technology that provides true operating value to the owner, our commitment to the industry is to continue to innovate and introduce cutting edge products and systems.
Job summary
The position’s primary purpose is to coordinate and complete the various administrative aspects of a project from start to finish. This entails ensuring that all administrative tasks associated with the projects’ success are completed in accordance with or improving the schedule and budget of each specific project. He/she supports SPG DC Project Managers and Project Technical Leaders and has active role in contacts with customers and suppliers. He/she ensures the final preparation of the project applicable engineering and purchasing documents and coordinates the sending of both to client and suppliers, while monitoring the distribution and control of documentation internally.
Main duties
Project Coordination
- Support the Company’s Operations in achieving improved performance of the department
- Participation to internal P2P and actively support with PM and PTL to prepare the KoM
- Review and implementation of client deliverables requirement: Document list issuance & Document template preparation
- Ensure that all members of the project team are aware, at all times, of the contractual deadlines and milestones for documentation to have a successful execution. Remind and expedite as needed.
- Organize the administrative start-up of new projects (using SPGDC defined tools)
- Communicate daily with the internal departments in order to address project related issues.
- Expedite the updates/revision of the engineering documentation and timely sending to client and suppliers
- Ensure the final preparation, sending and tracking technical documents to the client, according to the contractual agreements.
- Expediting and Tracking of client’s comments on the technical documents sent.
- Assist Project Managers with RFQ and P.O. activities.
- Ensure the monthly status reports are sent by the suppliers
- At the final stage of the project create the Operating and Maintenance Manual: contact suppliers, retrieve the applicable supplier documentation and combine it together with the SPG DC engineering documents
- At time, coordinate document translation as required by the project(s)
Project Reporting
- Routine reporting on Project deliverables status
- Report on open/pending documentation to the PM and alert the project team
Project Tools
- Effectively use and, at times, suggest development in company tools: Vault (documentation), Consilio (project technical figures), BIM360 documentation sharing platform with clients/suppliers
- Help with the training and orientation of new team members when needed
Required profile
- 2-3-year experience in Administration preferably in a Project Department
- Fluent in English
- Proficient in Microsoft Office applications, with demonstrated competence in Excel
- Strong Organisation skills, able to prioritize
- Accurate and an eye for detail
- Effective communicator
- Willingness to learn and work within new software environments
Benefits
Our offer
You will work in a mid-sized dynamic and agile international enterprise with highly talented
colleagues. We’ll offer you a comfortable compensation package with good benefits and the opportunity to grow and develop in your skills, competencies and career